Important Links and Contacts.
Please read to the bottom of the page.

PLEASE NOTE: 2023 Exhibitors Kit 
Most of your questions should be answered here.  This is a downloadable and printable pdf booklet. 
Exhibitor List & Floor Plan 
Online Insurance Companies
- DUUO
- PAL

Further to our Agreement/Contract, this is what you need for Insurance:

The exhibitor shall obtain and maintain at its own expense during the period commencing on the first move in date and terminating on the last move out date, a policy of insurance acceptable to Show Management. The policy of insurance shall name Show Management as loss insured and insure the exhibitor against all claims of any kind arising from or in any way connected with the exhibitor’s presence or operations at the show. The policy shall provide coverage of at least $2,000,000 for each separate occurrence. At the request of Show Management, the exhibitor shall provide Show Management with a copy of such policy.

Show Management: LegendWorks Events Inc.
Address: Box 31 - Mirror, AB, T0B 3C0

Venue: Bashaw Agricultural society
Address: Hwy 53, Bashaw, AB, T0B 0H0

WIFI - It is our intent to set up wireless wifi however, we are relying on the ability to tie into a local tower.  We're fairly confident we can make it happen but please be prepared to create a hot  spot with your personal cellphone if we can't.

Travelling in to Bashaw and need a place to stay?

After some phone calls and googling efforts, we recommend that you check out Expedia or other like services to book a room. We have found that Expedia gives a better deal than any room rate offered by a Hotel.

We have also had great success and recommend airbnb.

Closest to Bashaw (30 mins ish):
If you're coming from the North/Northwest - Ponoka, AB
If you're coming from the South/Southeast - Stettler, AB

We have rented extra space for vendors to camp.  It's fairly barebones with no service and no fires.  But it's there if you need it.  Cost: $25.

Bashaw also has first come first serve camping grounds right next to the venue:
Highway 53, 48 St, Bashaw, AB
(780) 372-3911

Display Fixture Rentals

While many exhibitors do already have their own display furniture, some do not.  With this being an outdoor event, we will not have immediate access to a display rental company.

It will be your responsibility to provide your own tables and chair for this event.

Electricity and Internet

No electricity - we will do our best to get wifi hooked up.  🙂

Food and Beverage Sampling

Yes!  you have a bit of paper work to get done.  Please click on the following links and follow the directions supplied: 

Applications are required to be submitted and approved 45 days prior to the show (on site approvals are no longer possible).

• AHS Food Vendor Package - PLEASE READ!  You will find everything you need in this package.

Hand Washing Stations

AHS (edm.specialevents@albertahealthservices.ca) would be able to let you know exactly which type of sink is required, they take into consideration the food being sampled, food preparation, etc. It comes down to a case by case assessment depending on risk levels, once the AHS vendor form is submitted exhibitors are able to discuss questions and requirements directly with the AHS representative.

Below is a link for temporary sink requirements and hand washing stations, which I believe would be more economical for exhibitors.

Sink Requirements

Temporary Hand Washing Stations

Exhibitor List & Floor Plan

Yard Plan

MARKETING

IMPORTANT LINKS:
Actual ticket sales page link: https://legendworksevents.com/event/bashaw-medieval-faire-artisan-market/
Website:
https://calgarymedievalfaire.com/bashaw-medieval-faire/

Email

When it comes to emails, our best advice to you is to keep it short and sweet.  Here's some tips to think about while your drafting it up:

• keep it short and sweet - the more information you have, the more complicated it becomes.
• Remember the purpose of your message and stay the course.
• For the purpose of getting out your invitation to attend, try to hold yourself back from adding in any other information.  The idea here is to have them attend.  If you add in a scroll worthy newsletter, your invite may get lost in the fray.

Example:
Hi friend - insert friend's name here

I'm excited to let you know that I'm going to be a Vendor at The Bashaw Medieval Faire & Artisan Market!   

There's going to be real live jousting, re-enactments, magician and storyteller and an artisan marketplace.  That's where you'll find me!  

We'll be at the Bashaw Rodeo Grounds July 16-17 and I hope you can make it down.  

See you soon!

Best regards,

YOU!

PS... You can save a few $$$ if you buy your ticket(s) online.  Here's the ticket link for your convenience.  

Social Media:

Over the years, we have found facebook to be a great source of traffic for our events and it is our primary social media platform.  

We ask that you participate in liking, commenting and sharing posts.  The goal here is to get people clicking the interested or attending link on the event page.  It's our direct route to their scrolling efforts and they will see our posts and consequently have more interest in attending the Marketplace.

The following link will take you to our event page wherein you will find posts for our vendors.  

Bashaw Medieval Faire Event Page

If you do not find a post about your company, it will be for any of the following reasons:

• we post one a day and in order of booth registration;
• we begin posting 4-6 months prior to show dates;
• we have yet to receive your booth deposit.

And finally, below is a link to a few ads/banners that you are welcome to use with your posts, email and website calendars.